Volunteers & Visitors

Thank you for your interest in volunteering with Sahuarita Unified School District!  Here is a brief description of the process for volunteers and visitors.

Volunteers (Non-custodial)

Please note:  State law requires all volunteers (except legal guardians who have students in the school district for which they are volunteering) to be fingerprinted when working in a public school setting.

*Parents/Custodians who wish to volunteer, please complete the Volunteer Application Form.  No fingerprints needed.

**Parent (Custodial) Volunteers will not be allowed to travel and attend with students on field trips unless they have completed the Volunteer Application.

Our school offers a variety of volunteer opportunities.  Some jobs provide the volunteer with a chance to work with students.  There are also volunteer opportunities for those who prefer not to work directly with students.  Volunteers are viewed as partners in the education team.  They make possible the improved delivery of educational services for students.

You may pick up a fingerprint card from the Human Resources Department at the District Office. The fingerprint card must be filled out with black ink.

Step 1:  Application

Volunteer applications are available at each school site.  You may also download it here.

Volunteer Application

  • Complete the application fully and legibly.
  • Return the completed application to the school site at which you would like to volunteer.
  • The Principal will review the application.  If approved, the Principal will sign the application and forward it to the Human Resources Department.

Step 2:  Human Resources Review

The HR Department will review the application and lot it into the Volunteer Data Base.

  • If the applicant is a legal guardian of a student in the District:
  • No fingerprints are required. Please see Step 5.
  • If the applicant is NOT a legal guardian of a student in the District: Fingerprints are required.  Please see Step 3.

Step 3:  Fingerprints

You may pick up a fingerprint card from the Human Resources Department at the District Office.  They are also available at fingerprinting locations.  The fingerprint card must be filled out with black ink.

Fingerprinting Locations

  • Have your fingerprints rolled at an approved fingerprinting location.  **There may be a fee for this procedure.
  • Return your rolled fingerprints to the HR Department.
  • The HR Department will submit the fingerprints to AZ Department of Public Safety for processing.

Step 4:  Fingerprint Report

Once the Department of Public Safety fingerprint is received by the HR Department:

  • If the prints are cleared by DPS:  The applicant will be advised that their application will be submitted to the Governing Board for approval.
  • If the prints are not cleared by DPS:  The applicant will be advised that they are not eligible to volunteer with Sahuarita Unified School District.

Step 5:  Governing Board Approval

  • If the application has passed all steps and processes, it will be submitted for the agenda of the next available Governing Board meeting.
  • Once the Governing Board has reviewed and approved the application, the applicant will be notified they are now eligible to volunteer with Sahuarita Unified School District.

Visitors

Legal Guardians:  Please check in at the Front Office prior to entering campus.  You will be asked the following information:

Arriving:

  • Does your child’s teacher know you are volunteering today?  (Meetings with teachers must be made in advance and not take place during instruction time to protect student learning.)
  • Show valid drivers license.  This will be kept in the office while you are on campus.
  • Sign in on the Visitor/Volunteer sheet.
  • Wear the Visitor/Volunteer Badge in a visible place while on campus.

Departing:

  • Sign out on the Visitor/Volunteer sheet.
  • You will be given your drivers license.

**Other Visitors on campus for Special Events (Grandparents, aunts, uncles, etc.)

Arriving:

  • All non-custodial visitors MUST arrive with a guardian/custodial parent during a special event.
  • Show valid drivers license.  This will be kept in the office while you are on campus.
  • Sign in on the Visitor/Volunteer sheet.
  • Wear the Visitor/Volunteer Badge in a visible place while on campus.

Departing:

  • Sign out on the Visitor/Volunteer sheet.
  • You will be given your drivers license.

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*Visitors (noncustodial) on campus who have not completed the fingerprint clearance process and/or are not with a guardian will not be allowed on campus.

**No person may enter onto school premises, including visits or audits to classroom or other school activity, without approval by the Principal.  Neither will any person be allowed to conduct or attempt to conduct any activity on school premises that has not had prior approval by the Principal.  (Outside assembly events, sales persons, etc.).

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